Office 365 and eLearning Tools Acceptable Use Policy


Policy number 20-06, Responsible office Information Technology, Classification Board of Members Policy and Category Information Technology and Data Security.

Statement of policy

Acceptable use of this software per terms of the contract.

Purpose

Hijazi Primary & Secondary School has contracted with Microsoft to provide the Office 365 and eLearning tools services to all eligible* Hijazi School students, faculty and staff, who may not share the licensed software with others. Use of this service is governed by Hijazi Primary & Secondary School policies as well as terms and conditions of the contract with Microsoft.

*Currently enrolled students and currently employed faculty and staff.

Scope

This policy applies to any student, faculty or staff using the Hijazi School Office 365 and eLearning tools services, whether on school, at home or via any other means.

Policy statements

Any faculty or staff member using Office 365 and eLearning tools must ensure that their use will comply with any data storage requirements of their school, department, unit, or Hijazi Primary & Secondary School.

Office 365 and eLearning tools may not be used to store, maintain, or transmit any kind of restricted/confidential data, including, but not limited to social security numbers, driver's license numbers, financial account or credit card numbers, or any other personally-identifiable data.

Student data protected by FERPA is permitted in Office 365 services provided that the information is shared only between the student and those who have a legitimate education-related interest.

Hijazi Primary & Secondary School does not back up data stored on Office 365 and eLearning tools, and cannot restore, or recover, any data or documents that are deleted from these applications.

Enforcement

Any person found to be in violation of this policy will be subject to appropriate disciplinary action as defined by current School policy and bargaining agreements.

History

Effective date of current version June 6, 2020 and Proposed date of next review May 16, 2021